Track Conference Attendance

Use the RollCaller system to automate the attendance tracking for workshops and seminars at conferences. The system will quickly and accurately track and report on the attendance to sessions or workshops and it can even calculate the credits for each attendee and print out attendance certificates! This is very handy if attendees earn Continuing Education Units (CEU) or Professional Development Credits for attending the conference sessions.

The RollCaller system was used by the New Jersey Department of Education to track attendance to their Generation Next conference. Generation Next is the annual statewide conference for individuals and institutions involved in vocational-technical, career, adult education. During this conference, the RollCaller system was used to track attendance of about one thousand attendees to 90 conference sessions held in 22 rooms. Here is how:

1. Each attendee was given a magnetic stripe ID card when checking in for the conference. The card contains the attendee’s name and ID number and was used to record the attendance at each workshop.

2. Each room had a RollCaller Data Collection Unit (Collector) to record attendance. The attendee simply swiped their ID card in the Collector upon entering the room. This recorded the attendee's ID number and the sign-in time.

3. After the conference, the data was downloaded from the Collectors to the RollCaller software. The attendees’ names and ID numbers were imported in from a text file. The workshops schedule was also imported in the system.

4. The RollCaller software was then used to compile the data and figure out the professional development credits each person earned based on the attendance.

5. The RollCaller software was also used to print out the certificate of attendance for each attendee. Each certificate was customized with the attendee’s name and number of professional development credit earned. The software did this quickly and automatically!

6. The software also provided a number of reports including:

• A report that shows what workshops each person attended.
• A report that shows each workshop and its attendance.
• A report that shows swipes of the same person at different lectures during the same lecture period.

The RollCaller workshop tracking system is very flexible and allows the administrator to add new students, assign card numbers that did not have assignments, resolve swipes made outside of regular workshop times, and resolve multiple swipes of the same person to different workshops. The administrator was also able to manually add or drop students from workshops attendance list.

If you need to track attendance to workshops or sessions at an upcoming conference contact us with your needs. You can lease the RollCaller system and you will save yourself a lot of time and manual work in tracking attendance to sessions and workshops, in calculating the credits, and printing out of certificates.